Design and Implementation of Online Clearance System is a complete project materials from chapter one to five with references
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ABSTRACT
Online clearance system is a research work that will help build an effective information management for schools. It is aimed at developing a system for making clearance after graduation . The designed software will serve as a more reliable and effective means of undertaking students clearance, remove all forms of delay and stress as well as enable you understand the procedures involved as well as how to do your clearance online.
This project work made use of data collected from the University, materials and journals from various authors and software was developed to effectively achieve the aims of this project.
In this project, the implementation of the computer-based system was carried out using PHP, JAVASCRIPT, CSS, APACHE and MYSQL for the database. In conclusion, the work met all the objectives intended. It is, however, recommended for use by all tertiary institutions.
Keywords: Implementation, Clearance, Software, Design, Information, Procedure.
TABLE OF CONTENT
Title page
Approval page
Dedication
Acknowledgement
Abstract
Table of content
CHAPTER ONE
INTRODUCTION
Introduction
Background of the study
Statement of the study
Objectives of the study
Scope of the study
Limitations
Significance of the study
Definition of terms
CHAPTER TWO
LUTERATURE REVIEW
2.1 Role of information technology in the academic system
2.2 Data and information
2.3 Computer based information systems
2.4 Databases
CHAPTER THREE
Description and analysis of the existing system
3.1 General analysis of the existing system
3.2 Method of data collection
3.4 Organisational structure
3.5 Input analysis
3.6 Process Analysis
3.7 Output analysis
3.8 Information flow diagram
3.9 Problems of the existing system
3.10 Justification of the new system
CHAPTER FOUR
SYSTEMS DESIGN
4.1 Design standards
4.2 Output specification
4.3 Input specification and design
4.4 File design
4.5 Procedure chart
4.6 System flowcharts
4.7 System specification
4.8 Program flowcharts
CHAPTER FIVE
SUMMARY, RECOMENDATION AND CONCLUSION
5.1 Summary
5.2 Conclusion
5.3 Recommendation
REFRENCES
APPENDICES
Appendix A Welcome page
Appendix B Home page
Appendix C Input forms
Appendix D Output forms
Appendix E Codes
CHAPTER ONE
INTRODUCTION
INTRODUCTION
Clearance is a status granted individuals, typically members of the military, university graduates and employees of governments and their contractors, allowing them access to classified information, i.e. state secrets. The term “clearance” is also sometimes used in private organizations that have a formal process to vet employees for access to sensitive information.
A clearance by itself is normally not sufficient to gain access; the organization must determine that the cleared individual has a “need to know” the information. No one is supposed to be granted access to classified information solely because of rank or position, but once a clearance is obtained, access to certain information or gain of freedom will be granted.
As many universities have choosing to pursue the dynamic educational options available online. The advantages of e-learning are many. As people of all ages and backgrounds become increasingly reliant on the internet for information, online learning becomes more convenient and efficient here the need for an online clearance system.
The skills needed to access and comprehend information online are becoming commonplace, and the flexibility of wireless computing means that any coffee shop, airport or bedroom can become a classroom. Online courses, registrations, clearance have few, if any scheduling restrictions, well-integrated learning resources and competitive degree options, with an online clearance system.
The changing online college landscape now includes online clearance system, traditional undergraduate and general studies programs. However, career learning is still the most popular online training option.
BACKGROUND OF THE STUDY
Caritas university, Amorji nike Enugu is a private University approved by the federal Government of Nigeria on Dec 16 2004. It was officially opened on Jan 21,2005 by the Federal minister for education, Prof . Fabian Osuji. It is the second catholic university founded by Rev. Fr. Prof E.M.P Edeh. The school is managed by the congregation of Sisters of Jesus the Saviour, a religious congregation of nuns founded by him. The school operates the faculty system and presently has four faculties; Engineering, Enviromentals, Management and social sciences and natural science
In Universities like Caritas, there is need for automated method of keeping data, more so a greater need for an online clearance system. This would go a long way in alleviating the various problems and stress involved in the manual method of clearance. Moreover, the issue of delayed youth service as a result of inability to complete the tedious manual process of clearance would be curtailed.
STATEMENT OF THE PROBLEM
The processes of clearing students after their graduation requires that the students be cleared in various departments and information units. Among which are:
- Library fines and overdue or lost library materials from the University
- Departmental Dues
- Infirmary and bookstore charges
- Residence hall damage charges
- Return of athletic equipment
- Student Union Fee
- Bursary and all other charges
For a graduating student to carry out his\her clearance from all these departments, it normally takes a lot of time and a lot of processes and delays in clearing the student for youth service as well as collection of statement of result. Hence it became imperative for an online clearance system to eliminate the shortcomings of the manual system in place.
1.4 OBJECTIVES OF THE STUDY
The objective of this project include:
To effectively and efficiently process students clearance
To provide a reliable and transparent system devoid of personal inclinations and interest
To provide borderless access
To ensure prompt clearance
To alleviate the problems and stress of travelling and queuing up of students during clearance.
1.5 SCOPE OF THE STUDY
This research work is limited to clearance system for graduating students from Caritas University. The software developed will be carried out using HTML, Visual Basic and Ms Access to manage both the database and at the same time make the software online.
1.6 LIMITATIONS
This project covers all aspect of online clearance system using Caritas University as a case study. However, the following were the constraints:
Time constraints: Due to time constraint, the web – page developed covers only clearance from various departments by the graduating students.
Financial constraints: It would cost a lot to develop a full web – based clearance system.
Some documents were considered confidential and were not made available.
1.7 SIGNIFICANCE OF THE STUDY
The project work will help in a good number of ways to ease the queuing system in the university as the online clearance system will help students to achieve what ever they want to achieve without coming to the various offices for clearance.
Clear advantages of Internet information processing over those of traditional manual system are higher yields. Online clearance system allows the users to check their clearance status as whether they are in any way indebted to the school, fill and submit their clearance form, and obtain their clearance letter. There are many other advantages of online clearance system and some of them are listed below.
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