Download complete project materials on Design and Implementation of a Web Base Office Management System
CHAPTER ONE
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INTRODUCTION
BACKGROUND OF STUDY
Virtually all software used in enterprises today has the same goal which is supporting business processes. Some processes are entirely automated, relying solely on communication among applications, others probably rely on people to initiate the process, approve documents the process uses and resolve any exceptional situations that arise like incomplete information.
In either case, it’s often possible to specify a discrete series of steps known as workflow that describe the activities of the people and software involved in the process. Once this workflow has been defined, an application can be built around that definition to support the business process.
An office management is a set of activities organized hierarchically in a tree structure. An office management consists of a sequence of connected steps. It is a depiction of a sequence of operations, declared as work of a person, a group of persons, an organization of staff, or one or more simple or complex mechanisms.
Office management may be seen as any abstraction of real work, segregated in work share, work split or other types of ordering. For control purposes, it may be a view on real work under a chosen aspect, thus serving as a virtual representation of actual work. The flow being described often refers to a document that is being transferred from one step to another.
An office management system is a model to represent real work for further assessment, e.g. for describing a reliably repeatable sequence of operations.
More abstractly, an office management is a pattern of activity enabled by a systematic organization of resources, defined roles and mass, energy and information flow, into a work process that can be documented and learned. Offices are designed to achieve processing intents of some sort, such as physical transformation, service provision, or information processing.
Office management concepts are closely related to other concepts used to describe organizational structure, such as silos, functions, teams, projects, policies and hierarchies. Office management may be viewed as one primitive building block of organizations.
The term office management is used in computer programming to capture and develop human-to-machine interaction. An office management software aims to provide end users with an easier way to orchestrate or describe complex processing
of data in a visual form, much like but without the need to understand computers or programming.
STATEMENT OF THE PROBLEM
The current student’s registration process of Obasanjo collage of health sciences which is based on manual registration process is characterized by lack of integrity, concurrency problem and the inability of student’s to process their registration online from any place.
The current manual registration process exposes the system to lack of security of information thereby making the student’s information to be exposed to unauthorized users.
Lack of a good database for student’s forms exposes their files to the dangers of fire outbreak and flooding.
With the current system, student’s who have not paid their school fees can easily photocopy the forms from others and do their registration.
The current system does not support online registration which makes it mandatory for the student to do their registration within the school and this involves the transfer of this forms from hand to hand for approval and distribution for manual storage. Therefore the proposed system which is web-based will address the problems of insecurity, loss of document and delays in the student registration process.
OBJECTIVE OF STUDY
The purpose of this research work is to develop a system that should be able to achieve the following:
1. Automation of the student’s registration process by changing all hard copy procedures involved to electronic media.
2. Provision of a robust database for the electronic storage of registered students’ data and at the same time reducing the number of stand alone databases
3. Generation of students’ registration number after the student have been duly cleared.
4. The use of office management to create a process that can help in routing, approval, tracking and scheduling of activities involved in the registration process.
5. Using office management system to notify students of their registration status anytime they log in on the site.
6. Providede password to prevent unauthorized users from accessing and manipulating information.
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